How We Work

At Virtually Structured, we strive to deliver exceptional support tailored to your vision. Our approach is rooted in ​transparency, open communication, and a touch of down-to-earth warmth to ensure a positive, productive ​partnership.

Hours of Operation & Communication

Office Hours:

Tuesday – Friday, 8 am to 4 pm CST (excluding holidays)

Communication:

We communicate via email and a private Slack channel. We check our inbox & Slack channel at least twice a day, ​once at the beginning of our work day and once toward the end of our work day.

Payment & Invoicing

All services are prepaid, and work commences once payment is received. All retainers are billed on the first of each ​month, if on an hourly retainer, unused hours do not roll over. Some projects may include payment options. Please reach out if you’d like ​more information about payment options. Invoices are sent electronically, and additional hours or scope of work changes are billed at the start of ​the next month.

We accept all major credit/debit cards and ACH payments.

Confidentiality & Security

We respect your privacy and confidentiality. All information shared with us is secure and will not be disclosed to ​third parties. We use LastPass for secure password sharing and Google Drive for file sharing.

Why Choose Us? The Perks of Partnering with Virtually Structured:

• Tailored Strategies for Your Unique Business Needs

  • We don’t believe in one-size-fits-all solutions. Every strategy we create is custom-designed to align with your specific business goals and challenges, ensuring maximum impact and sustainable success.

• High-Level Expertise Paired with a Personal Touch

  • Get the best of both worlds: expert guidance from seasoned professionals and a friendly, approachable partner who genuinely cares about your success.

• Clear, Actionable Roadmaps

  • Our signature High-Impact Blueprint Method provides a clear, step-by-step plan that outlines your path to growth, operational efficiency, and long-term success—so you always know your next move.

• Holistic Approach to Business Growth

  • We look at every layer of your business—the business objectives, your offerings, operations, organization (team), and outcomes —to deliver comprehensive solutions that transform your business from the inside out.

• Hands-On Implementation Support

  • We don’t just give advice—we get in the trenches with you. Our team can help implement strategies, optimize systems, and lead your team to ensure changes are executed smoothly and effectively.

• Ongoing Accountability & Guidance

  • Stay on track with our regular strategy sessions and ongoing support. We provide guidance, troubleshooting, and real-time adjustments, ensuring you’re always moving toward your goals.

• Streamlined Processes & Increased Efficiency

  • Say goodbye to chaotic workflows and hello to streamlined systems. We’ll help you automate, refine, and document processes to boost productivity and free up your time for higher-level focus.

• Scalable Systems for Sustainable Growth

  • Our solutions are designed to grow with your business, ensuring you have the right infrastructure to support scaling without sacrificing quality or efficiency.

• Enhanced Team Alignment & Performance

  • We empower your team by clarifying roles, responsibilities, and expectations—improving communication, engagement, and overall performance.

• Reliable, Long-Term Partnership

  • We’re more than just a service provider. Consider us an extension of your team, committed to building a lasting relationship that adapts as your business grows and evolves.

• Proactive Problem Solving & Strategic Adaptation

  • With us by your side, you’ll have a partner who anticipates challenges and proactively develops solutions, so your business can navigate change with confidence.

• Focus on Your Core Vision

  • With your operations in our hands, you can focus on what you do best—whether it’s leading your team, building client relationships, or developing new services—knowing that the details are being handled expertly.

• Results You Can Measure

  • We use key performance indicators (KPIs) and real-time metrics to track your progress, ensuring every strategic move is delivering measurable outcomes and helping your business reach new heights.